StAUCC Committee Minutes
StAUCC Committee Minutes
Date: 06.09.16
Time: 1400
Location: The Rule
Present: EW, BP, KHad, AP, CP, SL, JAxe, CJ, AT, JM
Absent: PS
Apologies: SC, HC
Late: GG (1413)
Honorary mention: Amy Bretherton for being awesome
Former glories
Summer Trip
Great success!
Get in touch w/ Perth about boat
Alps Alps Alps
Greater success!
Every year from now on?
Post Grad give it a go
v. good - more to come?
Preseason
"A f**king great success"
Dre, 2016
Upcoming dates
7th and 9th = Give it a go Sessions
ALL to be there
Meet @ 1300, boatshed
JM to post on Leaders' page
Friday: combine w/ GeogSoc
Tea/coffee to be provided?
Biscuits, hot juice?
Cake!
Mr Canoe?
10th Sports Fayre and Bonfire
Fayre
1000-1600
Let the record show that Sam does not like Sports Fayre
Bring laptops & any canoe kit you can
Wear club sunglasses
JM to bring posters & flyers
Min. 5 people there at any one time
JM to do rota & put on leaders' committee & canoe pages
Bonfire
2000-LATE
Several other bonfires @ same time. Make ours best!
PROMOTE PROMOTE PROMOTE
Get on it post-sinners
Pallets
JAxe has ~6, AU should be in touch w/ more
All help to find/move
Leaders Trip
SL is publicising
As many 2nd yrs as possible!
Grade 3/4 stuff. Tummel/Nesk?
Wild camping this year.
Freshers Trip
24th-5th Sept.
BP organising, but can no longer go
Securing kit from Dundee
~50 people going
Campsite £6pp
All to publicise from the word go!
Leader:Fresher ratios to be worked out!
Exec Trip
KHad to run
Weekend after FT
Leaders needed
BP, JAxe, JM?
Ball
12th Nov, Hotel du Vin
Organisation: good job so far!
Looking into Ceilidh bands
Standing Items
Finance Update
£4044.13 in bank
Owed £1029.29
Tim has paid!!
Outstanding cheque: in progress, for beaters.
Agenda
FRESHERS WEEK
Publicity, Pub, Pool, Sea Sessions, Bonfire
Pool sessions
Publicise & attend!
PUBLICITY
POSTERS, FLYERS, NET SPAM - FACEBOOK, WEBSITE
PESTER PEOPLE ALL WEEK
Money, Money, Money
Trip Pricing
General ballpark pricing beforehand, rather than specifics?
Difficult to price up before it happens, and can disappoint people.
Tilt
Download it to phones! Use usual logins.
Encourage Freshers to use it!
Membership
Recent increase - £35 year, £20 semester.
Free sunglasses!
Still reasonable, should not affect how many people sign up, but boost for the club. Particularly in wake of budget cuts i.e. transport!
Should have been more discussion beforehand
Membership plan to remain simple, rather than overcomplicate w/ other options.
Alumni?
Previously: Day Membership.
What to do w/ Alumni who use different amounts of club kit/resources
Flat yearly rate for Alumni in St Andrews all year?
£45?
Case-by-case basis?
New day rate?
£2 trip, +£4 for kit hire?
No charge if drivng/help rather than hindrance?
Again, look case-by-case.
Club Debt
New limits for whether you can go on trips or not:
£60?
To be affected by how long debt has been owed?
In future: cut off of 1 month for getting reciepts in.
Polo, Polo, Polo
Be positive about Polo!
Particularly for Freshers.
Friendlies
SL to organise.
Week 5?
Ref course
In Edinburgh, 8th Oct?
How to fund - club/AU/personal payment?
1/3, 1/3, 1/3?
Coaching budget?
Pub, Pub, PUB!!!
This Thursday: BIG session
As big a committee & leader presence as possible!
Publicise
Stickers, food, games
Everyone: buy drinks!
Sinners
AT has all 35 tickets, £8 each.
First come, first served. No reserving; be at Predrinks @ Castle to buy.
Promote as much as possible!
Club Calendar
Can anyone help Dr Dre make it more fun? :)
JM to assist?
EGM
Thurs. 15th
Replacing PS & HC?
1min speech for each, plus questions
All committee to attend!
AOB
CP to get driving!
JM - flyers and posters!
About to print. To be spread & handed out by as many as possible.
20 colour posters, 500 A5 flyers.
Get Freshers more involved in the club!
Invite them to events, take them out for coffee/drinks/banter!
Message them, include them.
3rd Years: adopt them!
Walking buses:
KHad, EW, JAxe? from fountain
JM, BP? from DRA/AU
CD, RR? from Albany
Things we can improve on:
Converting Social members
Vehicle stuff
Committee discussion
Faff/organisation
Attendence?
Committee issues getting too personal?
People making an effort w/ tying on boats etc.
JM: Weekly email tomorrow & Sunday. Send me stuff!
BP: Alps refunds
SL: soon!
AP: Send Canoe stuff using Canoe email!
CJ: promote us in Halls chats!
KHad says thank you :D :D :D
Meeting ended: 1545
Next meeting: 20.09.16, 1700 @ The Rule